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4(1)(B)(II) The Powers And Duties Of Its Officers And Employees

 

This Council is having a sanctioned strength of 52 employees.  The work of this Council has been divided in the following sub-sections which are dealt by the officers mentioned against each headed by the Principal Publication Officer under the overall command/control of the Director.

 

SN

Officer

Duties

1.

Director

·                                 to be the custodian of the records and such other properties of the Council as the Executive Board may commit to his charge;

 

·                                 to conduct official correspondence on behalf of the authorities of the Council;

 

·                                 to convene meetings of the Council and its authorities on directions of the Chairman and of all committees appointed by any of these authorities;

 

·                                 to keep the minutes of the meetings of the Council, the Executive Board and the Finance Committee;

 

·                                 to maintain accounts of the Council;

 

·                                 subject to the control of the Executive Board to manage the property and investments of the Council;

 

·                                 subject to the powers of the Executive Board, to be responsible for seeing that all moneys are expended on the purposes for which they are granted or allotted;

 

·                                 to sign all contracts made on behalf of the Council and to sue and be sued on behalf of the Council;

 

·                                 to frame the budget of the Council every year and forward it through the Finance Committee to the Executive Board for scrutiny and,

 

·                                 to exercise such administrative and financial powers as may be assigned to him by the Executive Board.

 

2

Principal Publication Officer

·                                 To assist the Director in carrying out his duties as listed above.

·                                 To carry out all academic, administrative and Financial duties as may be delegated by the Director.

·                                 To carry out the routine duties of Director in his absence.

·                                 To convene Panel Meetings and other associated meetings, to prepare Agenda / Minutes and initiate action on the decision thereof.

·                                 To carry out duties related to all publication matters and also to devise the strategies for sale & publication of NCPUL publications.

 

3

Research Officer

To sanction as head of a section / unit handling the work related to the section / unit e.g.  Computer Education, production and projects etc., keeping records of Technical Committee’s payment, file list of Computer Centers and students and their results.

Looking after the work related to Grant-in-Aid Schemes, Publication of Manuscripts, Publication of Books and Periodicals, Seminar, Workshop, Conference, Academic Projects Collaborations with Urdu Academies and Institutions, Panel Meetings and keeping records.

 

4

Assistant Education Officer

Looking after the work related to School Education (Book Promotion, Exhibition, Library and Sale of Publications, Stock of Books).  Distance Education (Urdu & Functional Arabic) and keeping records

 

5

Jr. Admin.-cum-Accounts Officer

Looking after the work related to Personnel, Administrative, Finance, Accounts, Keeping records of Payment Vouchers and Audited Accounts

 

6

Research Assistant

To monitor & implement the various schemes of the council, to get the manuscripts translated, vetted, proof read, composed from experts/professionals & to get their payment made. To convene workshop/panel meeting for preparing Dictionaries, Text Books etc.  To interact Urdu scholars regarding council’s seminar/conferences.  To procure the printing material & making payment.  To get the camera ready copy printed. .  To release the grants to various NGO, as recommended by concerned committees.   Sale & supply of NCPUL Publications.  To participate in various Book fairs all over the country.  To make necessary arrangements to organize Urdu Kitab Melas. 

 

7

Technical Assistants

To assist the Research Assistants in performing their duties. To arrange to necessary material for Urdu Duniya/FT NCPUL magazines.    To procure and keep the record of library books of NCPUL. 

 

9

Office Superintendent

To supervise the work of all LDC/UDC in Accounts & Administration section.  Preparing of Bank Reconciliation Statement and Final Accounts of the council.  To compile the information and record, required by the Ministry.  To assist the JAAO in preparing reply the parliament questions, in preparing RE/BE of the council.

 

10

PA/ Sr. Stenographer/ Jr. Stenogrpaher

 

To attend visitors, telephone calls and dictation from Director and PPO.

To keep important files of the Section and assist PPO and JAAO in various matters.

 

11

Upper Division Clerk/

Accounts Clerk

Passing of Pay, TA, contingent, LTC, Medical claim etc.  Bills Procurement of Store/Stationery items, awarding of AMC, Maintenance/repair of office equipment etc., and Maintenance of Stock Register.  Payment of TA/DA to non-official in meeting & Seminar.   Ledgering, Preparation of expenditure statement and trial balance.

 

12

Lower Division Clerk

Diary dispatch, Typing, Filling work.  Duties related to cashier.  Upkeep of decision of executive council/Executive Board/Finance Committee and GIA Committee.  Keeping of all old records. 

 

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